Executive Administrative Assistant

We are seeking an Executive Administrative Assistant to join IQVIA remotely in the US.

We hire passionate innovators who drive healthcare forward through thoughtful and inclusive collaboration. If you want to discover a career with greater purpose, join us as we transform and accelerate research and development.

Provide high-level administrative and project management support to a senior business leader, typically at the VP level, within a complex global organization. Partner with leadership to manage business priorities, drive key initiatives, and ensure seamless day-to-day operations while handling highly confidential information with discretion and professionalism.

What You’ll Be Doing:

• Manage complex executive calendars, schedule meetings, and coordinate domestic and international travel arrangements.

• Prepare, edit, and distribute correspondence, presentations, reports, meeting materials, and executive communications.

• Coordinate and facilitate internal and external meetings, including agenda preparation, meeting minutes, and follow-up on action items.

• Support recruitment activities and onboarding processes for new team members.

• Serve as a primary liaison between the executive and key internal and external stakeholders, ensuring effective communication and follow-through.

• Conduct research, gather data, and prepare reports, recommendations, and business summaries to support leadership decision-making.

• Lead and coordinate key projects and strategic initiatives on behalf of the executive, managing timelines, milestones, deliverables, and stakeholder communications.

• Monitor project progress, identify risks or potential delays, and provide regular status updates, insights, and recommendations to leadership while driving initiatives to successful completion.

What We Are Looking For:

• High School Diploma or equivalent required.

• 3 years of executive administrative support experience, preferably supporting VP-level or senior executives in a corporate or global business environment.

• Demonstrated experience coordinating projects, managing competing priorities, and working independently in a fast-paced environment.

• Other Equivalent combination of education, training, and experience may be accepted in lieu of degree.

The Knowledge, Skills and Abilities Needed for This Role:

• Advanced proficiency with Microsoft Office Suite, including Outlook, Word, PowerPoint, Excel, Access, and other business applications.

• Exceptional organizational, project management, time management, prioritization, and multitasking skills with the ability to meet demanding deadlines.

• Excellent written and verbal communication skills with proven ability to interact effectively with senior leadership, clients, and cross-functional stakeholders.

• Demonstrated ability to maintain confidentiality, exercise sound judgment, manage stakeholder relationships, analyze data, solve problems, and work independently in a remote environment.

What We Offer You:

We put our employees at the center of everything we do and are committed to providing them, and their families, with benefits that meet their diverse and changing needs. We invest in integrated benefits programs and resources to take care of our employees’ physical, mental and emotional, financial and social well-being so they can thrive at home and at work, at any stage of their well-being journey.

IQVIA is a leading global provider of clinical research services, commercial insights and healthcare intelligence to the life sciences and healthcare industries. We create intelligent connections to accelerate the development and commercialization of innovative medical treatments to help improve patient outcomes and population health worldwide. Learn more at https://jobs.iqvia.com

IQVIA is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other status protected by applicable law. https://jobs.iqvia.com/eoe

IQVIA is committed to integrity in our hiring process and maintains a zero tolerance policy for candidate fraud. All information and credentials submitted in your application must be truthful and complete. Any false statements, misrepresentations, or material omissions during the recruitment process will result in immediate disqualification of your application, or termination of employment if discovered later, in accordance with applicable law. We appreciate your honesty and professionalism.

The potential base pay range for this role, when annualized, is $48,000.00 - $120,000.00. The actual base pay offered may vary based on a number of factors including job-related qualifications such as knowledge, skills, education, and experience; location; and/or schedule (full or part-time). Dependent on the position offered, incentive plans, bonuses, and/or other forms of compensation may be offered, in addition to a range of health and welfare and/or other benefits.